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Home >Do's and dont's
 

Learners should:

  • ensure that they understand the regulations (DCI JS 27/2005 dated 28 Feb 2005)
  • consult education staff and line managers to discuss their Personal Development Plan
  • plan ahead, leaving at least five weeks between submitting a claim and needing to book a course
  • not commit payment contribution to providers until they receive a Claim Authorisation Note
  • be prepared to provide evidence that the intended course is at least at National Qualifications Framework Level 3 and that it directly benefits the Service, unless the claim is Resettlement related during the last two years of Service
  • ensure the provider has Approved Provider status
  • not automatically assume that Approved Provider status means that the entire portfolio of the provider’s courses meets the Level 3 requirement
  • never enrol on a course with a new provider awaiting 'approved' status. Wait until this has been achieved. If it takes too long, look on the ELCAS website for an alternative provider.
  • remember the scheme operates a strict ‘three hits and you are out’ policy; think carefully before submitting a claim
  • inform ELCAS if last day in Service alters from that originally stated
  • complete and return the evaluation questionnaire on completion of study; if you do not and cannot provide evidence of course completion, future claims will be denied.

Education staff authorised to approve ELC claims should:

  • ensure the learner fully understands the details of the scheme
  • ensure individuals are eligible to claim by seeing their ‘Acknowledgement of Scheme Membership’
  • ensure before granting approval that claims meet the higher-level learning criteria
  • when in doubt seek proof; one useful source of information being www.openquals.org.uk
  • not assume that Approved Provider status covers the entire range of a provider’s courses
  • ensure that the claimant is not in receipt of any other Service funding for the intended course, and that they are aware that if claiming ELC funding they may not claim either SLC or IRTC for it
  • advise individuals that the scheme is not retrospective and they should always allow sufficient time between submitting a claim, receiving a Claim Authorisation Note, and committing themselves financially
  • if in doubt, seek the advice of headquarters education staff
  • ensure the scheme works and that the regulations surrounding it are strictly observed – failure to do so will place the scheme at risk.